IMAGE CONSENT

Throughout the school year, Mentone Grammar (‘the School’) often photographs, videos, films, records and livestreams students (collectively referred to as ‘image/s’) as part of everyday school-related activities.

This includes subject classes, sporting events, camps, excursions, performances, competitions and more, and occurs for a variety of reasons such as recording student participation, sharing experiences and successes, and promoting the School. This can be achieved using a variety of mediums including classroom displays, team photos, production programs, newsletters and magazines, advertising channels, school-based training modules for staff, and on the School’s website and social media platforms.

Image Collection

Parents/carers have primary responsibility for determining the privacy of their children and image use. Accordingly, at the start of each school year, the School seeks parental consent to capture student ‘image/s’ while at school or participating in school-related activities.

At all times images are managed with respect and sensitivity and the School always endeavours to portray students in a positive light. In general, student names are published with only first name and initial of surname plus year level, e.g. Jane D (Year 11), excluding leadership positions which may use full name and in The Mentonian (see below).

Consent Process

Families are asked to accept or decline consent prior to the start of the School year. If consent is not completed by the due date, then existing consent will apply or students will be automatically defaulted to ‘YES’.

Families can change consent during the annual consent process or by notifying the School in writing.  Any withdrawal of consent will take effect from the time of withdrawal, and will not apply to any pre-existing collection, use or disclose of a student’s image.

Declining Consent

Due to the many complex challenges in managing the recording of any student images (e.g. at events), the School cannot accept partial consent (i.e. images only being taken of certain activities or published in certain ways). Consent will be treated as unequivocal.

If consent is not granted, student participation in photography/videoing of certain activities or events will be limited, such as performances, group photos at camps, or classroom activities, given the potential use of images across the School’s communication channels. However, this will NOT restrict the student’s participation in the activity itself.

The Mentonian

The Mentonian is the School’s annual yearbook and includes a portrait image of every student in class groups, with both first and last name. All students, irrespective of consent preference will appear in this book, unless consent is expressly withdrawn in writing by 1 September in any given year, otherwise removal of the student image from this publication cannot be guaranteed.

Image Consent Guidelines

We advise all parents/carers to review the full Student Image Consent Guidelines linked below for more information on the collection process, the use of student images and the potential impact of declining consent, as well as the process for withdrawing consent outside of this annual consent process.

To view the latest Image Consent Guidelines, click on the School Policies link and scroll to the relevant section.

School Policies